Apostille


Apostille Process

Apostille by M.E.A (Ministry of External Affairs) Government of India.​

Apostille is a type of attestation which show the genuineness of the Documents or Certificates.

An apostille is issued by the Ministry of Foreign Affairs of the country, in India, it's issued by the Ministry of External Affairs. 


Apostille is initiated by the HCCH (Hague Conference on Private International Law).

The HCCH (Hague Conference on Private International Law – Conférence de La Haye de Droit international privé) is an intergovernmental organization the mandate of which is “the progressive unification of the rules of private international law” (Art. 1 of the Statute).

The HCCH has currently 91 Members: 90 States and 1 Regional Economic Integration Organisation.

India is one of the member countries in the HCCH.

The Apostille law makes the legalization process easy for the HCCH members. any public documents of the member country are acceptable with apostille to another members country as per the law, and there is no Legalization is required from the Embassies and Foreign missions of the members country if the Apostille is issued.


Note: Few member countries are not accepting Apostille as a valid attestation therefore Embassy Attestation and Legalization will be required for the same.

Apostille can be applied for all the documents i.e Educational Certificates, Non-Educational (Personal) Certificates, and Commercial Documents in the M.E.A (Ministry of External Affairs) Government of India.


M.E.A has issued a few guidelines to be followed while applying for an apostille.

Main Guidelines/Rules by M.E.A for Apostille on Educational Certificates and Non-Educational Documents.

The M.E.A doesn't issue an apostille directly until it's authenticated by R.A.C / State HRD departments/ GAD/ Home Departments / Residents Commissioner of the State or Signed by the Delhi S.D.M (Sub Divisional Magistrate) Govt. of NCT Delhi.


The R.A.C(Regional Authentication Centers)/ State HRD Departments/ GAD/ Department/ Home Department / Delhi SDM can further verify the documents from the issuing authority confidentially. 

Main Guidelines/Rules by M.E.A for Apostille on Commercial Documents.

The M.E.A doesn't issue an apostille on Commercial documents until it's attested by the respective Chamber of Commerce of the Country.


We have mentioned the apostille Process below as per the Guidelines issued by the M.E.A India.


Note: the apostille process may differ for a few countries it's advisable for applicants to consult with an agent or agency.


Apostille Process

Step 1: Authentication of documents

​Autheticate the Educational & Non Educational Certificates from RAC (Regional Authentication Center)/ GAD / Home Departments.


Attest the Commercial Documents from any Respective Chamber of Commerce of the Country.


Step 2: Apostile

​M.E.A can issue the apostille after verify the seal and Signature of the RAC Officer / Chamber of Commerce details and can also check the genuinenness of the Certificate / document.

For Educational Documents

HRD/Authentication/Home Department + Apostille by MEA

For Personal Documents

GAD/Home Department/SDM/Norka + Apostille by MEA

For Commercial Documents

​Respective Chamber of Commerce + Apostille by MEA


How the Apostille Looks?

see the Apostille Sticker below.


How the Apostille Looks
Apostille

Apostille for Italy

Apostille for Belgium

Apostille for Romania

Apostille for Slovakia

Apostille for Hungary

Apostille for Georgia

Apostille for Israel

Apostille for France

Apostille for Czech Republic

Apostille for Ukraine

Apostille for Portugal

Apostille for Brazil

Apostille for Austria

Apostille for Australia

Apostille for Singapore

Apostille for Belize

​Countries That Accept Apostille -Countries Party to the Hague Convention of 1961 (Apostille Process) as follows...

  • Albania

  • Andorra

  • Antigua and Barbuda

  • Argentina

  • Armenia

  • Australia

  • Austria

  • Azerbaijan

  • Bahamas

  • Bahrain

  • Barbados

  • Belarus

  • Belgium

  • Belize

  • Bolivia

  • Bosnia and Herzegovina

  • Botswana

  • Brazil

  • Brunei Darussalam

  • Bulgaria

  • Burundi

  • Cape Verde

  • Chile

  • China, People's Republic of (Hong Kong & Macao Only)

  • Colombia

  • Cook Islands

  • Costa Rica

  • Croatia

  • Cyprus

  • Czech Republic

  • Denmark

  • Dominica

  • Dominican Republic

  • Ecuador

  • El Salvador

  • Estonia

  • Fiji

  • Finland

  • France

  • Georgia

  • Germany

  • Greece

  • Grenada

  • Guatemala

  • Honduras

  • Hungary

  • Iceland

  • India

  • Ireland

  • Israel

  • Italy

  • Japan

  • Kazakhstan

  • Korea, Republic of

  • Kosovo

  • Kyrgyzstan

  • Latvia

  • Lesotho

  • Liberia

  • Liechtenstein

  • Lithuania

  • Luxembourg

  • Macedonia, former Yugoslav Republic of

  • Malawi

  • Malta

  • Marshall Islands

  • Mauritius

  • Mexico

  • Moldova, Republic of

  • Monaco

  • Mongolia

  • Montenegro

  • Morocco

  • Namibia

  • Netherlands

  • New Zealand

  • Nicaragua

  • Niue

  • Norway

  • Oman

  • Panama

  • Paraguay

  • Peru

  • Poland

  • Portugal

  • Romania

  • Russian Federation

  • Saint Kitts and Nevis

  • Saint Lucia

  • Saint Vincent and the Grenadines

  • Samoa

  • San Marino

  • Sao Tome and Principe

  • Serbia

  • Seychelles

  • Slovakia

  • Slovenia

  • South Africa

  • Spain

  • Suriname

  • Swaziland

  • Sweden

  • Switzerland

  • Tajikistan

  • Tonga

  • Trinidad and Tobago

  • Tunisia

  • Turkey

  • Ukraine

  • United Kingdom of Great Britain and Northern Ireland

  • Uruguay

  • Uzbekistan

  • Vanuatu

  • Venezuela

 
F.A.Q

+Why Apostille is required/mandatory to take admission to a Foreign University?

The Apostille is a type of Legalization for any document to verify the authenticity or genuineness.

Any Foreign Country University or any institution, Employer’s, Visa Authority, Foreign Missions, Embassies can’t check the authenticity of the document by seeing it. Therefore groups of countries make a legal procedure to identify its legitimate. Accordingly, any government department of the country issued apostille will be valid to another country for the genuineness of the document.

This procedure made the legalization/Authentication/Verification very easy.

Therefore, any person or company required apostille on the documents accordingly to take admission, to work abroad, or doing business in a foreign country.

We crown foreign Services Pvt Ltd have been providing the apostille Services for any purpose.


 

+Why “No responsibility” Stamp on Apostille in INDIA?

Have you ever seen these stamps on your Apostilled/Attested documents?

"Minitsry of External Affairs Take No Responsibilty for the Content of above document"

The Ministry of External Affairs thereafter, legalises the documents on the basis of the signature of the designated signing authorities of the State Government/Union Territory/Chambers of Commerce. Hence it does not take responsibility of the contents of the documents.

+How much does the Saudi Embassy Charge For Vaccination Certificate Attestation?

Attestation of Vaccination Certificate from Saudi Embassy may cost You 7k INR  around Each. it's also Depends on Time and State.

+How to Apply Vaccination Certificate For Abroad like saudi, Kuwait, Qatar, Bahrain , UAE , China, Bangladesh , USA

There is no alternate certificate for such cases, take doses of Covid Vaccine (Any) and Issued Vaccination Certificate from Government of India, can be use anywhere for any purposes. Do Attest it from the concerned Embassy/Consulate/MEA/Apostille of the country. but Please Link Your Passport in such cases, it will be plus point for you.

+Do the Embassies attest covid -19 Vaccination Certificates ?

Yes, Embassies and MEA attest the Covid -19 Vaccinaion Certificate on Demand

+How to add Passport Details on Vaccination Certificate (Covid-19) in India

Step 1: Go to the official CoWIN website -- www.cowin.gov.in.

Step 2: Now go to the Account Details section and click on the ‘Raise Issue’ button.

Step 3: Here you will see three options -- Certificate Correction, Merge Multiple Dose 1 Certificates and Add Passport Details. Click on Add Passport Details option.

Step 4: Now, you will be redirected to the page where you will have to select the name of the person whose passport you want to link.

Step 5: Select the name of the person in the drop-down menu and then type the passport number in the ‘Enter Beneficiary’s Passport Number’ section.

Step 6: Now, check the box that says -- ‘I declare that this passport belongs to the beneficiary. The name of the passport holder is the same as mentioned on the vaccine certificate.’

Step 7: Click on the Submit Request button. Now, you will get an SMS on your registered mobile number confirming that your request has been submitted.

Step 8: Now go back to the Account Details page and click on the Certificate button next to the name of the person for whom you have raised the request to download the new vaccination certificate that is linked to your passport.

+Is Apostille the same as legalization?

No, Authentication and Legalization will make your document valid for legal purposes only in the country of which the consulate has legalized the document. The important thing to remember is that when you have your document authenticated and legalized it is the equivalent of an Apostille certification

+ What do I need to Apostille a birth certificate?

An Apostille is a Certification of public official signatures (seal) on documents to be used outside India. Some countries will only recognize your Birth Certificate or other types of an official document if it is authenticated by the GAD of State in the country which the document was issued.

+ Can you apostille a passport?

We can apostille a signed and notarized color copy of your Indian Passport in all 29 States If you are outside of India, please do not send in your original passport.

+ Do I need to apostille my marriage certificate?

If the requesting country is a member of the Hague Apostille Convention, you will be required to provide a Marriage Certificate with an Apostille. The Apostille helps authenticate the document for acceptance in the other country. Marriage Certificates issued by a State must be authenticated from the same State.

+Do birth certificates need Apostille stamps?

There is no exception to this rule. If the country requesting your Birth Certificate is not a member of the Hague Apostille Convention, then your documents may require further authentication through the Ministry of External Affairs Govt of India and legalization through the Embassy / Consulate office.

+ Do I need to translate apostille?

You'll need a notarized certified translation as part of the apostille process to authenticate your document for use in another country that is a member of the Hague Convention. ... Our Certified Translators have successfully translated thousands of apostilles.

+ How long does it take to get an apostille?

To obtain an apostille usually takes two days.

+Who can apostille a document?

Apostilles authenticate the seals and signatures of officials on public documentssuch as birth certificates, court orders, or any other document issued by a public authority so that they can be recognized in foreign countries that are members of the 1961 Hague Convention Treaty.

+ Can a notary do an apostille?

Notaries cannot issue apostilles themselves.

+What an apostille means?

The Hague Apostille (or simply called endorsement, also in french: apostille: means certify, authenticate or complete.)Aims to simplify the legalization of documents to verify their authenticity, in order to be valid internationally, making unnecessary diplomatic or consular legalization or other certifications.

+ Can Apostilles be rejected in the country where they are to be used?

Apostilles issued in accordance with the requirements of the Convention must be recognized in the country where they are to be used. Apostilles may only be rejected if and when:

  • their origin cannot be verified (i.e., if and when the particulars on the Apostille do not correspond with those in the register kept by the Competent Authority that allegedly issued the Apostille); or

  • their formal elements differ radically from the Model Certificate annexed to the Convention.

While an Apostille should conform as closely as possible to the Model Certificate annexed to the Convention, in practice Apostilles issued by different Competent Authorities vary in design, size, and color as well as in any additional elements that may be included on the Certificate. Such variations in appearance are not a basis for refusal of an Apostille. Failure to affix an Apostille to the public document in a particular manner is not a basis for refusing the Apostille. The mere fact that an Apostille has been affixed by a method that differs from the method(s) employed by the country where it is to be used is not a reason for the rejection of the Apostille. Additional text on an Apostille outside the box with the 10 numbered standard informational items is not a basis for rejection of an Apostille. Apostille Certificates issued by countries that are not a party to the Convention must be rejected in all other States as being contrary to the Convention.

+Once I have an Apostille, do I need anything else to show that the signature or seal on my public document is genuine?

No. An Apostille issued by the relevant Competent Authority is all that is required to establish that a signature or seal on a public document is genuine and to establish the capacity of the person or authority that signed or sealed the public document.

+What are the effects of an Apostille?

An Apostille only certifies the origin of the public document to which it relates: it certifies the authenticity of the signature or seal of the person or authority that signed or sealed the public document and the capacity in which this was done. An Apostille does not certify the content of the public document to which it relates. Apostilles are not grants of authority and do not give any additional weight to the content of underlying documents. An Apostille may never be used for the recognition of a document in the country where that document was issued  Apostilles are strictly for use of public documents abroad. It is up to the country where the Apostille is to be used to decide how much weight to give to the underlying public document.

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