Apostille

India, since 2005, is a member of the Hague Convention of October 5, 1961, that abolished the requirement of legalization of foreign public documents. Apostille is acceptable in 105 member-countries of the Convention.  Apostille is done for personal documents like birth/death/marriage certificates, Affidavits, Power of Attorney, etc. and educational documents like degree, diploma, matriculation and secondary level certificates, etc. Any document Apostilled in one member country is acceptable in all the other 104 member-countries, a signatory to the referred convention of 1961 thus greatly simplifying the process of attestation by making it needless to get the documents attested in each or for each of the countries separately.

An Apostille is a type of attestation in which documents are legalized in a particular format that is acceptable in all nations that belong to the Hague Convention. Essentially, Apostille is an international attestation that is acceptable in about 92 countries, and most of the western world recognizes Apostille.

Apostille stamp is a square-shaped computer generated sticker stamp, pasted on reverse of the document by the Ministry of External Affairs, Government of India. This is a unique computer-generated stamp having a unique identification number, through which any member country of The Hague convention can check its authenticity online. Under normal circumstances, once the document is apostilled, it does not require to be attested further from the concerned embassy.

If a document is apostilled, it does not require to be attested.

 

This is a special PC created stamp having a one of a kind distinguishing proof number, through which any part nation of The Hague show can check its credibility on the web. Under ordinary conditions, when the report is apostilled, it doesn't require to be authenticated further from the concerned government office. 

In the event that a record is apostilled, it doesn't require to be confirmed. 

Procedure for Apostille

Step 1: Authentication of documents

All original documents/certificates requiring MEA to issue Apostille should be 1st attested by the elected authorities of the State/Union Territory from wherever the document is issued. Indian Apostille will only be issued by MEA once the respective relevant state authority has authenticated a selected document.

Step 2: Attestation/Legalization of documents

The Ministry of External Affairs (MEA) attests /legalizes the documents solely when these are genuine with the signature and seal/stamp of the selected authorities of the State Government/Union Territory/Chambers of Commerce from wherever the documents are issued. The MEA legalizes the certificate/documents on the premise of the signature of the selected authorities; thence it doesn't take responsibility for the contents of the documents.

For Educational Documents

HRD/Authentication/Home Department + Apostille by MEA

For Personal Documents

GAD/Home Department/SDM/Norka  + Apostille by MEA

For Commercial Documents

Respective Chamber of Commerce + Apostille by MEA

Countries That Accept Apostille -Countries Party to the Hague Convention of 1961 (Apostille Process) as follows

 
  • Albania

  • Andorra

  • Antigua and Barbuda

  • Argentina

  • Armenia

  • Australia

  • Austria

  • Azerbaijan

  • Bahamas

  • Bahrain

  • Barbados

  • Belarus

  • Belgium

  • Belize

  • Bolivia

  • Bosnia and Herzegovina

  • Botswana

  • Brazil

  • Brunei Darussalam

  • Bulgaria

  • Burundi

  • Cape Verde

  • Chile

  • China, People's Republic of (Hong Kong & Macao Only)

  • Colombia

  • Cook Islands

  • Costa Rica

  • Croatia

  • Cyprus

  • Czech Republic

  • Denmark

  • Dominica

  • Dominican Republic

  • Ecuador

  • El Salvador

  • Estonia

  • Fiji

  • Finland

  • France

  • Georgia

  • Germany

  • Greece

  • Grenada

  • Guatemala

  • Honduras

  • Hungary

  • Iceland

  • India

  • Ireland

  • Israel

  • Italy

  • Japan

  • Kazakhstan

  • Korea, Republic of

  • Kosovo

  • Kyrgyzstan

  • Latvia

  • Lesotho

  • Liberia

  • Liechtenstein

  • Lithuania

  • Luxembourg

  • Macedonia, former Yugoslav Republic of

  • Malawi

  • Malta

  • Marshall Islands

  • Mauritius

  • Mexico

  • Moldova, Republic of

  • Monaco

  • Mongolia

  • Montenegro

  • Morocco

  • Namibia

  • Netherlands

  • New Zealand

  • Nicaragua

  • Niue

  • Norway

  • Oman

  • Panama

  • Paraguay

  • Peru

  • Poland

  • Portugal

  • Romania

  • Russian Federation

  • Saint Kitts and Nevis

  • Saint Lucia

  • Saint Vincent and the Grenadines

  • Samoa

  • San Marino

  • Sao Tome and Principe

  • Serbia

  • Seychelles

  • Slovakia

  • Slovenia

  • South Africa

  • Spain

  • Suriname

  • Swaziland

  • Sweden

  • Switzerland

  • Tajikistan

  • Tonga

  • Trinidad and Tobago

  • Tunisia

  • Turkey

  • Ukraine

  • United Kingdom of Great Britain and Northern Ireland

  • Uruguay

  • Uzbekistan

  • Vanuatu

  • Venezuela

F.A.Qs

+Why Apostille is required/mandatory to take admission to a Foreign University?

The Apostille is a type of Legalization for any document to verify the authenticity or genuineness.

Any Foreign Country University or any institution, Employer’s, Visa Authority, Foreign Missions, Embassies can’t check the authenticity of the document by seeing it. Therefore groups of countries make a legal procedure to identify its legitimate. Accordingly, any government department of the country issued apostille will be valid to another country for the genuineness of the document.

This procedure made the legalization/Authentication/Verification very easy.

Therefore, any person or company required apostille on the documents accordingly to take admission, to work abroad, or doing business in a foreign country.

We crown foreign Services Pvt Ltd have been providing the apostille Services for any purpose.


 

+Why “No responsibility” Stamp on Apostille in INDIA?

Have you ever seen these stamps on your Apostilled/Attested documents?

"Minitsry of External Affairs Take No Responsibilty for the Content of above document"

The Ministry of External Affairs thereafter, legalises the documents on the basis of the signature of the designated signing authorities of the State Government/Union Territory/Chambers of Commerce. Hence it does not take responsibility of the contents of the documents.

+How much does the Saudi Embassy Charge For Vaccination Certificate Attestation?

Attestation of Vaccination Certificate from Saudi Embassy may cost You 7k INR  around Each. it's also Depends on Time and State.

+How to Apply Vaccination Certificate For Abroad like saudi, Kuwait, Qatar, Bahrain , UAE , China, Bangladesh , USA

There is no alternate certificate for such cases, take doses of Covid Vaccine (Any) and Issued Vaccination Certificate from Government of India, can be use anywhere for any purposes. Do Attest it from the concerned Embassy/Consulate/MEA/Apostille of the country. but Please Link Your Passport in such cases, it will be plus point for you.

+Do the Embassies attest covid -19 Vaccination Certificates ?

Yes, Embassies and MEA attest the Covid -19 Vaccinaion Certificate on Demand

+How to add Passport Details on Vaccination Certificate (Covid-19) in India

Step 1: Go to the official CoWIN website -- www.cowin.gov.in.

Step 2: Now go to the Account Details section and click on the ‘Raise Issue’ button.

Step 3: Here you will see three options -- Certificate Correction, Merge Multiple Dose 1 Certificates and Add Passport Details. Click on Add Passport Details option.

Step 4: Now, you will be redirected to the page where you will have to select the name of the person whose passport you want to link.

Step 5: Select the name of the person in the drop-down menu and then type the passport number in the ‘Enter Beneficiary’s Passport Number’ section.

Step 6: Now, check the box that says -- ‘I declare that this passport belongs to the beneficiary. The name of the passport holder is the same as mentioned on the vaccine certificate.’

Step 7: Click on the Submit Request button. Now, you will get an SMS on your registered mobile number confirming that your request has been submitted.

Step 8: Now go back to the Account Details page and click on the Certificate button next to the name of the person for whom you have raised the request to download the new vaccination certificate that is linked to your passport.

+Is Apostille the same as legalization?

No, Authentication and Legalization will make your document valid for legal purposes only in the country of which the consulate has legalized the document. The important thing to remember is that when you have your document authenticated and legalized it is the equivalent of an Apostille certification

+ What do I need to Apostille a birth certificate?

An Apostille is a Certification of public official signatures (seal) on documents to be used outside India. Some countries will only recognize your Birth Certificate or other types of an official document if it is authenticated by the GAD of State in the country which the document was issued.

+ Can you apostille a passport?

We can apostille a signed and notarized color copy of your Indian Passport in all 29 States If you are outside of India, please do not send in your original passport.

+ Do I need to apostille my marriage certificate?

If the requesting country is a member of the Hague Apostille Convention, you will be required to provide a Marriage Certificate with an Apostille. The Apostille helps authenticate the document for acceptance in the other country. Marriage Certificates issued by a State must be authenticated from the same State.

+Do birth certificates need Apostille stamps?

There is no exception to this rule. If the country requesting your Birth Certificate is not a member of the Hague Apostille Convention, then your documents may require further authentication through the Ministry of External Affairs Govt of India and legalization through the Embassy / Consulate office.

+ Do I need to translate apostille?

You'll need a notarized certified translation as part of the apostille process to authenticate your document for use in another country that is a member of the Hague Convention. ... Our Certified Translators have successfully translated thousands of apostilles.

+ How long does it take to get an apostille?

To obtain an apostille usually takes two days.

+Who can apostille a document?

Apostilles authenticate the seals and signatures of officials on public documentssuch as birth certificates, court orders, or any other document issued by a public authority so that they can be recognized in foreign countries that are members of the 1961 Hague Convention Treaty.

+ Can a notary do an apostille?

Notaries cannot issue apostilles themselves.

+What an apostille means?

The Hague Apostille (or simply called endorsement, also in french: apostille: means certify, authenticate or complete.)Aims to simplify the legalization of documents to verify their authenticity, in order to be valid internationally, making unnecessary diplomatic or consular legalization or other certifications.

+ Can Apostilles be rejected in the country where they are to be used?

Apostilles issued in accordance with the requirements of the Convention must be recognized in the country where they are to be used. Apostilles may only be rejected if and when:

  • their origin cannot be verified (i.e., if and when the particulars on the Apostille do not correspond with those in the register kept by the Competent Authority that allegedly issued the Apostille); or

  • their formal elements differ radically from the Model Certificate annexed to the Convention.

While an Apostille should conform as closely as possible to the Model Certificate annexed to the Convention, in practice Apostilles issued by different Competent Authorities vary in design, size, and color as well as in any additional elements that may be included on the Certificate. Such variations in appearance are not a basis for refusal of an Apostille. Failure to affix an Apostille to the public document in a particular manner is not a basis for refusing the Apostille. The mere fact that an Apostille has been affixed by a method that differs from the method(s) employed by the country where it is to be used is not a reason for the rejection of the Apostille. Additional text on an Apostille outside the box with the 10 numbered standard informational items is not a basis for rejection of an Apostille. Apostille Certificates issued by countries that are not a party to the Convention must be rejected in all other States as being contrary to the Convention.

+Once I have an Apostille, do I need anything else to show that the signature or seal on my public document is genuine?

No. An Apostille issued by the relevant Competent Authority is all that is required to establish that a signature or seal on a public document is genuine and to establish the capacity of the person or authority that signed or sealed the public document.

+What are the effects of an Apostille?

An Apostille only certifies the origin of the public document to which it relates: it certifies the authenticity of the signature or seal of the person or authority that signed or sealed the public document and the capacity in which this was done. An Apostille does not certify the content of the public document to which it relates. Apostilles are not grants of authority and do not give any additional weight to the content of underlying documents. An Apostille may never be used for the recognition of a document in the country where that document was issued  Apostilles are strictly for use of public documents abroad. It is up to the country where the Apostille is to be used to decide how much weight to give to the underlying public document.

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